Vendor renewal calendar

Track contract renewals and notice deadlines before they surprise you.

Replaces: the contracts spreadsheet and calendar reminders set by hand

Bramblewood Foods · Vendor renewal calendar

Vendor renewal calendarBramblewood Foods

Claire BentonFinance managerCB

Contracts: 64; Active vendor agreements
Notice due: 3; Verified windows closing in 30 days
This quarter: 9; Renewing in the next 90 days

Owner	Annual cost	Renews	Notice by	Status
Tom Hadley	$86,400	Dec 26	Nov 26	12 days
Luis Ortega	$27,360	Jan 2	Dec 3	19 days
Dana Whitcomb	$14,880	Jan 9	Dec 10	Cancel planned
Rachel Moss	$21,600	Jan 17	Dec 18	Review
Luis Ortega	$18,240	Feb 3 or Feb 18	Unverified	Verify terms
Claire Benton	$9,840	Mar 3	Feb 1	OK
Luis Ortega	$64,800	Dec 4	Sep 5	OK
Sam Patel	$16,128	Jun 3	May 4	OK

Showing 8 of 64 contracts

Ran today at 7:30 AM

Rechecked notice deadlines on 64 contracts

Salesforce

Notice by Nov 26 · Sales Cloud, 40 seats

12 days

Owner reminder, drafted for review

To: Tom Hadley <tom.hadley@bramblewoodfoods.com>
Subject: Salesforce: notice window closes Nov 26

Hi Tom, Our Salesforce Sales Cloud agreement auto-renews on Dec 26 for another 12 months at $86,400 for 40 seats. To change seats or terms, written notice has to reach Salesforce by Nov 26, 30 days before renewal. Your plan is to renegotiate down to 32 seats. Could you confirm by Nov 19 so I have time to send notice? If you'd rather renew as is, reply and I'll mark it keep. Claire Benton Finance, Bramblewood Foods

Agreement: Order form and 2025 amendment, Contracts folder in Google Drive
Term: 12 months, auto-renews Dec 26
Notice rule: 30 days written notice before renewal, verified by Claire on Oct 5
Owner: Tom Hadley, VP of sales
Plan: Renegotiate down to 32 seats, not yet confirmed

History

Nov 11Tom set the plan to renegotiate
Oct 2730-day warning sent to Tom Hadley
Oct 5Claire verified the 30-day notice rule

Runs on its own

Warns owners before notice windows close

Each morning it recalculates notice deadlines from verified terms, opens renewal reviews for owners and warns them 30 days before notice is due.

Waits for you

Renewing or canceling anything

You verify extracted terms and make every keep, renegotiate or cancel call. It never sends notice, renews or cancels, and a planned decision isn't treated as notice sent.

Works with

Google Drive
Dropbox
Gmail
Google Sheets

What it keeps track of

Vendor: Nameownercategoryannual costcurrency
Agreement version: Filesigned dateamendmentsterm dates
Notice rule: Daysform of noticeverified by
Renewal review: Ownerdecisiondeadlineevidence

Make it yours

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